Run controlled hostel allotment
Students choose available rooms and roommates, pay and confirm within your booking windows.
The FretBox platform
Your campus. One connected operation.
Deliver a simpler student experience through your university’s rules.
- Connected teams
- University control
- Clear oversight
Rooms & residentsMeals & paymentsAccess & services
What your university can deliver
Better student experiences. A connected campus operation.
Manage access and permissions
Manage campus entry, visitor invitations and guest-house bookings using your university’s access and approval rules.
Coordinate everyday services
Record meal attendance, receive cafeteria orders and let students book the campus amenities you offer.
Your university decides availability, eligibility and approvals.
Clear responsibilities. Connected action.
One student action. The right teams involved.
Give complaints, feedback and suggestions a clear route to the responsible team.
01
Request received
A student reports a hostel maintenance issue in the app.
02
Responsible team acts
The assigned team handles the request through your university’s process.
03
University reviews the record
Authorised staff can check the request status, assigned team and recorded progress updates.
Parent approval through WhatsApp is optional, based on university rules.
- Hostel administration
- Finance
- Security
- Maintenance
- Mess & cafeteria
- University leadership
Configured for your institution
Your university. Your rules throughout.
010203
Availability & eligibility
Select buildings, floors and rooms. Set booking windows and reserve inventory for eligible groups or the next batch.
ExploreApproval routes
Define responsible users and when parent approval is required.
ExploreRole-based access
Decide who can view, approve and act across your institution.
ExploreInstitutional visibility
See the operation. Follow the decisions.
Check room occupancy, payment status, approval decisions and service-request updates.
Explore reporting & governanceCampus overviewSample records
Rooms1,248Sample inventory
Pending approvals24Across assigned roles
Fee collections₹18,52,000Illustrative period
12 Service requests
436 Recorded activities
A request. An owner. A recorded status.Example C-01
RequestWater leakage · Room 203
Assigned toMaintenance team
StatusIn progress
- Request raised
- Responsibility assigned
- Update recorded
Platform features
What FretBox brings to your campus.
Rooms & residents
- Set booking windows and room availability.
- Let students choose rooms and roommates.
- Manage allotments, resident records and KYC documents.
Fees & collections
- Create invoices and track student balances.
- Collect online payments or record offline and UPI payments.
- Manage partial payments, fines and deposits.
Movement & security
- Track attendance and recorded gate movement.
- Route leave, day-out and late-night permission requests.
- Manage visitor invitations and approve or deny walk-in visits.
Meals & campus services
- Share meal menus and record voluntary meal opt-outs.
- Connect meal attendance and cafeteria food orders.
- Offer gym subscriptions, doctor appointments and amenity bookings.
Requests & communication
- Receive complaints and grievances, assign teams and track updates.
- Target notices by building, floor, room or combined student groups.
- Broadcast urgent notices and track who has read a message.
Administration & insights
- Control access by role and responsibility.
- Review reports, recorded decisions and audit trails.
- Connect ERP, accounting, payment and access systems.
The connected resident journey
From room booking. To the final handover.
- 01
Room booking
Choose an eligible room and roommate.
Student + hostel administration - 02
Payment
Connect the payment to the resident record.
Student + finance - 03
Arrival
Bring the confirmed allotment into check-in.
Hostel team + security - 04
Campus life
Meals, permissions, bookings and support.
Student + campus service teams - 05
Departure
Complete the university’s clearance and handover process.
Hostel team + finance
Fits your systems. Supported through launch.
- University ERP
- SAP · Oracle PeopleSoft · Custom ERPs
- Payments
- Razorpay · Cashfree · EaseBuzz
- Access & communication
- Face recognition · Biometric devices · WhatsApp · SMS
₹
Integration scope is agreed with your university.
- 01Agree scope
- 02Prepare data
- 03Train teams
- 04Launch & support
Your university supplies records, policies and owners. FretBox configures, trains and supports.
Protected data. Visible evidence.
ISO/IEC 27001:2022
Information security management
View certificateISO 9001:2015
Quality management
View certificateDPDP & annual VAPT
Data protection and yearly security testing.
See safeguards- Encryption
- Indian cloud hosting
- Daily & iterative backups
- Full audit trail
University-controlled, role-based access. FretBox staff have no access to your university’s data.
Evidence & compliance
Bring your campus together.
Explore FretBox around your workflows, your teams and your university’s rules.