Hostel fee · ₹24,000Invoice visible in the student app
01See the invoice
The student sees the applicable charge, amount and due date.
Platform / Finance & Payments
Collect fees, fines and deposits. Track every payment and balance. Keep ERP or Tally records connected.
- Online & offline collections
- Partial payments
- ERP & Tally
Your campus charges
More than hostel fees. One organised collection view.
Bring the charges your university collects into clearly defined fee heads, billing periods and due dates.
- Hostel rent
- Mess charges
- Fines
- Deposits
- Laundry
- Electricity
Your fee heads.Your billing schedule.Your due dates.
Daily, monthly or session-based billing. Charges, reminders and late-fee rules follow your university’s policies.
The student payment journey
A student pays. The record stays connected.
Payment received · ₹24,000Linked to the student and invoice
02Complete the payment
Pay online through your university’s configured payment gateway.
Receipt availableInvoice paid · Balance ₹0
03Keep the receipt
The receipt and updated invoice remain connected to the student’s financial record.
Illustrative payment journey · sample amount. Supported gateways: Razorpay · Cashfree · EaseBuzz.
Flexible collections
Every collection route. A connected invoice.
Offline and UPI payments
Collect an offline or UPI payment, then manually record the collection and update the corresponding invoice.
Partial payments
Record the amount received against the invoice. Keep the remaining balance visible for follow-up.
Invoice ₹24,000Received ₹18,000Balance ₹6,000
Fines and deposits
Collect fines and deposits as their own fee heads, keeping each collection connected to its purpose and resident.
The partial-payment example uses illustrative amounts. Collection rules remain university-controlled.
In the finance team’s view
Know what is collected. See what remains.
Campus collections overviewIllustrative product view · sample records
Total billed₹12,00,000All raised charges
Collected₹9,60,00080% of billed amount
Outstanding₹2,40,000Billed minus collected
Overdue₹90,000Included in outstanding
Collection progress
80%
Student invoice ledgerSelected sample records · campus totals above include other invoices
| Student / invoice | Fee head | Billed | Received | Balance | Status |
|---|---|---|---|---|---|
| Ananya S. · INV-101 | Hostel fee | ₹24,000 | ₹18,000 | ₹6,000 | Partial |
| Rohan M. · INV-102 | Hostel fee | ₹24,000 | ₹24,000 | ₹0 | Paid |
| Meera P. · INV-103 | Hostel fee | ₹24,000 | ₹0 | ₹24,000 | Overdue |
Reconciliation & central financial records
A payment in FretBox. An update in ERP or Tally.
When students pay online, the configured ERP or Tally integration updates your university’s central financial records.
Explore integrationsPayment recorded
Invoice & receipt linked
ERP / Tally updated
Match the reference. Follow the exception.
Review transaction references against invoice records and keep items needing attention visible to finance.
RZP-PAY-102 · INV-102
₹24,000 · sample transactionMatched
₹24,000 · sample transactionMatched
PAY-104 · invoice link missing
₹12,000 · sample exceptionNeeds review
₹12,000 · sample exceptionNeeds review
Connect student identifiers, fee heads and financial mappings with your finance and IT teams. Integration follows your institution’s configured setup.
University-controlled finance
Your financial rules. Your authorised teams.
Charges and due dates
Define the fee heads, billing schedules and deadlines that apply to your residents.
Access and approvals
Assign university-controlled access and responsibility for manual invoice updates, adjustments and refund approvals.
Connected financial systems
Bring finance and IT together to configure payment gateways, ERP or Tally mappings and reconciliation ownership.
Ready for your campus.
- Fee heads, billing dates, deposits, fines and partial-payment rules
- Payment gateways, ERP or Tally mappings and student identifiers
- Manual offline/UPI recording, receipt formats and reconciliation ownership
Simpler collections. A clearer financial picture.
Explore the student experience, the connected teams and your university’s rules.