University evaluation brief
One university.
One shared plan for hostel operations.
FretBox connects hostel operations, payments, meals, permissions and student support. Agree what your campus needs before choosing a rollout.
Three decisions to take into your campus review
- Start with one workflow. Choose the allotment, payment, permission or service process your teams want to improve first.
- Agree the people and systems. Name the campus owner and the IT, finance and hostel teams needed for the walkthrough.
- Choose the rollout and support. Compare Starter, Institutional and Large Scale around student strength, staff access, integrations and hands-on support.
Scope for your campus
Room and roommate selection, hostel payments, complaints, leave permissions, emergency alerts, meals, bookings, notices and visitor invitations.
Select the workflows you need. Confirm integrations and campus-specific rules during evaluation. Explore platform scope.
Implementation: who does what
Your institution
Nominate an owner, prepare resident and room data, agree approval rules, and make staff available for training.
FretBox team
Agree scope, configure workflows, assist migration, train users, and coordinate go-live support.
Institutional: basic activation can take around two hours once prerequisites are ready. Large Scale: a planned core rollout typically takes around seven days after data preparation. ERP integration typically takes four–eight weeks on a coordinated track. Basic activation does not include the full training or integration process. Dates depend on agreed scope and readiness. Review implementation.
Evidence to review together
Review customer stories and published FretBox coverage. Request a relevant campus reference, an approved report sample and security documents for your review.
Ask for the customer, period and measurement method behind any outcome figure.
Support after go-live
Review training, your named campus contact and ongoing support arrangements. Confirm escalation routes, response targets and ownership in the proposal.
Questions for the commercial proposal
Which modules and residents are covered? What is included for setup, migration, integrations and training? How do renewals, taxes, support and later expansion affect the total?
Agree the first workflow to evaluate.
Bring your hostel count, resident strength and current systems to a 30-minute demo.
Plan our discussion
0 of 3 discussion points prepared