Public universities & institutes
- NIT Kurukshetra
- Rama Devi Women's University
- VSSUT
Operational priorityInstitution-wide oversight
5,000–30,000 residents
Hostel management software for colleges & universities
Campus living. Connected.
Students, staff and university leadership—connected through your university’s rules.
Built with university teams.
Trusted at campus scale.
Results from campus implementations.
Read the KIIT implementation- Warden time saved
- Less manual coordination per warden.
- Fee collection improvement
- First-semester gain after reminders and reconciliation.
- Room allotment at KIIT
- 26,000 residents · 67 hostels. A shorter semester-start allotment cycle.
- Payments auto-matched
- Matched to student records on the first pass.
Results vary with campus workflows, adoption and starting conditions.
YOUR RULES. EVERY TEAM CONNECTED.
One action. The right people connected.
From a student request to a university-wide view, each team has its part to play.
01Students take action.
Choose a room, request permission, pay fees or ask for help—in one app.
02The right team responds.
Wardens, security, finance and service teams follow your university’s rules.
03Leadership sees clearly.
Review occupancy, dues, issues and decisions across your university.
Operational records also support institutional review and accreditation preparation where the relevant criteria apply.
Illustrative product view · sample records
One request. A recorded decision.
A leave request, connected from student to gate—with optional parent approval on WhatsApp.
01 · Student view
Leave request
Sample request · LEAVE-01
- Reason
- Home visit
- Leaving
- Friday · 6 PM
- Returning
- Sunday · 8 PM
Request submitted
02 · Parent · Optional
WhatsApp approval
Sample request · LEAVE-01
- Channel
- Response
- Approved
- Recorded at
- Friday · 9 AM
Response recorded
03 · Warden view
Decision recorded
Sample request · LEAVE-01
- Decision
- Approved
- Made by
- Assigned warden
- Recorded at
- Friday · 10 AM
Student updated
04 · Security view
Permission visible
Sample request · LEAVE-01
- Status
- Approved leave
- Valid from
- Friday · 6 PM
- Expected back
- Sunday · 8 PM
Context at the gate
THE COMPLETE RESIDENT JOURNEY
From room choice to final handover.
A university-controlled process. A connected student experience.
- 01
The university sets the window.
Decide booking dates, eligible groups and available buildings, floors and rooms. Reserve selected rooms for a later window.
- 02
Students make their choice.
Within their allowed window, students choose a room, form roommate groups, pay online and confirm their allotment.
- 03
Campus life stays connected.
Menus, permissions, campus bookings, complaints and support stay together in the student app.
- 04
The stay ends with a clear handover.
Close the resident’s stay through the records and handover process defined by the university.
Your university defines the process.Explore the platform
Everyday campus life
A campus never sleeps. Neither does FretBox.
From the first meal to the last attendance check, see the people behind each moment.
7:00 AM24×7 campus operations17 moments. One connected day.
Explore all 17 moments
Motion is paused to match your device preference. Choose a moment to explore.
7:00 AM · Daily meal menus
Just waking up. Breakfast is on the phone.
The weekly menu becomes a breakfast notification, so students can see what is being served before leaving their room.
Uploaded once a week7 AM reminderBreakfast menu
Explore mess & meals Campuses already using FretBox
A growing community. Across 16 states/UTs.
- Campuses
- Residents
- Annual renewal
- Fees / year
Our customer footprint
- Odisha
- Madhya Pradesh
- Punjab
- Haryana
- Uttar Pradesh
- Delhi
- West Bengal
- Telangana
- Gujarat
- Maharashtra
- Rajasthan
- Andhra Pradesh
- Kerala
- Tamil Nadu
- Karnataka
- Uttarakhand
Your peers. Your scale. Your responsibilities.
Find institutions like yours.
Private universities
- KIIT University
- Thapar Institute
- SR University
Operational priorityAllotment and collections at scale
8,000–26,000 residents
Specialist & emerging universities
- Plaksha University
- Anant National University
- Vijaybhoomi University
Operational priorityConfigurable residential workflows
500–5,000 residents
Management & professional institutions
- RCM Bhubaneshwar
- LM Thapar Chandigarh
- IMI Delhi
- BIMTECH
Operational priorityDaily residential services
300–3,000 residents
FretBox, in our customers' words.
4 written customer reviews
“Great implementation rollout: Integration with university systems like SAP ERP, Access control for such large scale.”
1 / 4
University-controlled access
Your data. Under your control.
Your university decides who sees what. Role-based permissions connect teams while keeping responsibility clear.
Encrypted & protected
Data protected in transit and at rest.
Daily backups
Daily and iterative copies protect continuity.
Changes recorded
A full audit trail records who changed what and when.
Annual VAPT
Independent vulnerability assessment and penetration testing.
Integration & adoption
Your systems. Connected.
Your ERP remains the institutional system of record. FretBox connects the hostel workflows around it.
Examples of systems we connect with
University ERPSAP · Oracle PeopleSoft · Custom ERPs
PaymentsRazorpay · Cashfree · EaseBuzz
Access & communicationBiometric devices · Face recognition devices · WhatsApp · SMS
Your system isn’t listed? Let’s discuss it.
These are examples. We assess additional ERP, payment, access-control and communication integrations around your university’s setup.
Ready for launch. Supported beyond it.
- 01
Agree scope
Map your campus rules and workflows.
- 02
Prepare data
Prepare rooms and resident records for migration.
- 03
Train teams
Train campus teams for their roles.
- 04
Check readiness
Review access and workflows before launch.
- Named campus contact
- Role-specific training
- Ongoing support
- Adoption reviews
Before you decide
Your campus questions.
Clear answers.
Understand how FretBox fits your university’s rules, systems and teams.
Share the university evaluation briefCan our university define its own rules?
Yes. Your university defines booking windows, eligible rooms, approval workflows and role-based access around its operations.
Explore controlled room bookingWho follows up when a complaint is overdue?
Complaints are assigned to the responsible team, with progress, response times and escalation available for follow-up. Your institution agrees the ownership and escalation process, while students can see updates to their requests.
See complaints and maintenanceWho can access our university’s data?
Your university controls role-based access, so users work with the records relevant to their responsibilities. FretBox staff have no access to your university’s data. Encryption, backups and a full audit trail protect the records your teams rely on.
Review security and privacyHow will our teams be trained and supported?
Implementation includes preparing campus data, configuring agreed workflows and training the people who will use them. A named campus contact, ongoing support and adoption reviews help teams settle into the operation. The rollout timeline depends on data readiness, staff availability and integration scope.
Explore implementation and supportWill FretBox work with our existing university ERP?
Yes. FretBox can integrate with your existing university ERP, connecting hostel and student-service workflows with your central records. This can include updating financial records when students pay online. Our team works with your IT and finance teams to agree the systems, data and integration scope.
Explore integrationsHow is FretBox priced?
FretBox offers Starter, Institutional and Large Scale plans. Starter is free for up to 2,000 students. Explore the paid plans and contact sales for pricing suited to your campus.
Compare plans and scopeSee FretBox working for your university.
Explore your campus workflows, team responsibilities and integration needs in a personalised demo.